Papakura City FC is a community club. This policy is in place to ensure the club can operate fairly, sustainably, and in the best interests of all players, teams, and volunteers.
1. Payments & Registration
Fees are payable at the time of registration by credit or debit card through the Sporty registration platform.
If you are unable to pay in full due to financial reasons, please contact the Club Treasurer or Club Secretary as early as possible to discuss a payment plan.
2. Payment Plans
Requesting a Plan: If a player or family is unable to pay fees in full at the time of registration due to financial reasons, they must contact the Club Treasurer or Club Secretary as early as possible to discuss and arrange a confidential payment plan.
Payment Plan Policy: See here on our website
Compliance for Participation:
Team Allocation: Players who have not made any payments prior to team allocation may not be allocated to a team.
Taking the Field (Senior Players): Senior players must have an approved payment plan in place before they are eligible to take the field.
Consequence of Missed Payments: If payments under an approved plan are missed or not completed, the player may be stood down from training and matches until payments are brought up to date.
3. Senior Players – Fees
Senior fees must be paid in full before a player takes the field, unless a payment plan has been approved as above
If payments under a payment plan are missed or not completed, the player may be stood down from training and matches until payments are brought up to date.
4. Senior Players – Fines
All fines must be paid or formally disputed within 7 days of the invoice being issued.
If unpaid after 7 days, an administration fee of $5 will be added.
Players with unpaid fines may be stood down until the full amount is paid.
Fines outstanding for more than 90 days may be referred to a debt collection agency.
Teams that play a stood-down player risk defaulting the match under federation rules.
5. Family Discount
A family discount of 10% applies to three or more players from the same household.
The discount applies to standard season fees only.
The discount does not apply to:
Example - Senior Player $295+Youth Player $215+Junior Player $190 = $700-10% = $630
Where development players are involved, the family discount is calculated against the junior / youth fee part of the development fee.
Contact admin@papakuracityfc.org.nz for a voucher code to use in the registration form when you’re ready to register.
6. Withdrawals & Refunds (Season Fees)
The club understands that circumstances can change. Refund requests must be made in writing to the Secretary or Treasurer.
Refunds may be considered in situations such as:
Incorrect fee paid
Long-term injury or illness (medical certificate may be required)
Permanent relocation
Player unable to be placed in a team
Other circumstances approved by the Club Board or Management Team
Refund Schedule (less $30 administration fee):
Before 31 March: 100% refund (excluding any transaction fees)
After registrations close but before first game: 70% refund
After season start and before 31 July: 40% refund
After 31 July: refunds will normally not be approved
The club may withhold refunds until:
7. Outstanding Fees, Fines & Transfers
Players with outstanding fees, fines, or unreturned gear will be flagged in Comet / Sporty at season end.
Transfers to another club will not be approved until all amounts owing are settled, or an arrangement approved by the Treasurer is in place.
8. Skills Centres, Holiday Programmes Withdrawals:
Before the programme starts: 100% refund less $30 administration fee
After the programme has started: refunds may be considered on a pro-rata basis
After the programme finishes: refunds are normally not approved unless non-attendance can be proven
Cancellations:
Non-Weather Cancellations: If one session is cancelled (for a reason other than weather), a make-up session will be scheduled where possible. If multiple sessions are cancelled and no make-up is possible, refunds may be considered on a pro-rata basis.
Weather Cancellations: For sessions cancelled specifically due to adverse weather conditions, a make-up session will be scheduled where possible. Refunds will normally not be approved for weather cancellations; however, if multiple sessions are cancelled and a make-up is not possible, a pro-rata refund may be considered at the discretion of the Club Board of Directors.
Need Help?
We encourage families to talk to us early if they are experiencing financial difficulty. The club is committed to working with players and families wherever possible.
📧 admin@papakuracityfc.org.nz
📧 treasurer@papakuracityfc.org.nz
Admin Login